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AI Receptionist for Real Estate Agents

An AI receptionist for real estate agents that books showings

You're at a showing, the sign call comes in, and the buyer calls another agent. Clutchphone answers every call, qualifies the lead, and books the showing for you.

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The problem

Why real estate agents & brokerages miss calls

Every unanswered call is a client, patient, or job that might go to a competitor. Here's where phones break down for real estate agents & brokerages.

Agents can't answer during showings

Sign calls and listing inquiries come in while you're with other clients.

Leads expect instant replies

Buyers and sellers often work with the first agent who responds.

Leads never reach the CRM

Phone leads end up in notes and texts instead of your CRM.

What it handles

What our AI receptionist does for real estate agents & brokerages

Clutchphone doesn't just take messages. It understands the caller, completes the task, and logs it in your systems.

Listing inquiries

Answers questions about price, beds, baths, and features of your active listings.

Buyer & seller qualification

Asks about timeline, financing, area, and whether they're working with an agent.

Showing scheduling

Books showings and listing appointments on your calendar.

CRM sync

Creates leads with source, notes, and next steps in your CRM.

How It Works

From first call to fully live

We handle the build and the integrations. Your team just shows up for the kickoff and the review.

  1. 01

    Discovery call on Zoom

    We map how calls come into your real estate business, your call types and volume, and the systems the AI needs to read from and write to.

  2. 02

    We build & integrate

    We train your agent on your services, policies, and FAQs and connect it to your scheduling, CRM, and phone lines. Keep your existing numbers.

  3. 03

    Test, then go live

    Start with one line, overflow, or after-hours calls. We listen to real calls, refine responses and actions, then roll out.

  4. 04

    Optimize continuously

    Call analytics show what callers need. We keep tuning the agent and adding new actions as your workflows evolve.

Incoming call Buyer · Yard sign call
AI on call
CallerHi, I'm in front of the house on Maple Drive. Is it still available?
Clutchphone AIIt is! It's a 4-bed, 3-bath listed at $625,000. Are you working with an agent right now?
CallerNo, not yet. Can I see it this weekend?
Clutchphone AIAbsolutely. I've booked a showing with Chris on Saturday at 1pm and texted you the listing details.
  • Buyer lead created in CRM
  • Showing booked Saturday
  • Listing details sent by SMS

Example call flow for illustration.

Connects to the software real estate agents & brokerages already use

Follow Up Boss kvCORE Lofty Salesforce Google Calendar HubSpot Custom APIs & webhooks

Integration method depends on each platform's API and is confirmed during discovery.

FAQs

Questions, answered

Can it answer questions about my listings?
Yes. We load your listing details so the AI can answer common questions, and we can keep them updated from your feed or CRM where possible.
Does it integrate with Follow Up Boss?
We connect to real estate CRMs like Follow Up Boss through their APIs or webhooks where available so leads and notes are created automatically.
Can it route leads to agents on a team?
Yes. It can route by listing, area, language, or round robin according to your team's rules.
Can it handle seller leads?
Yes. It qualifies seller leads and books listing appointments.
How much does an AI receptionist for real estate agents & brokerages cost?
Pricing is scoped to your call volume, the integrations and actions you need, and your support requirements. Book a 30-minute call and we'll send a tailored proposal for your real estate business.
How long does setup take?
It depends on the number of call types and integrations. After a discovery call we'll give you a clear timeline and rollout plan, usually starting with one line or queue before expanding.
Book a Call

Get an AI receptionist for your real estate business

Pick a time for a Zoom with our team. We'll show you how an AI receptionist can answer your calls and take action in the tools your real estate business already uses.

  • Your call volume, call types, and where calls fall through today
  • Which systems the AI should connect to and what actions it should take
  • A live walkthrough and a tailored proposal
Zoom 30 minutes No commitment

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