Book a Call
AI Receptionist for Med Spas

The AI receptionist for med spas that books while you treat

Your front desk is with a client, the phone rings, and a new Botox lead goes to voicemail. Clutchphone answers every call, books the consult, and logs the client before they call the spa down the street.

Book a Call See how it works
The problem

Why med spas miss calls

Every unanswered call is a client, patient, or job that might go to a competitor. Here's where phones break down for med spas.

Leads call while you're in a treatment

Injectors and estheticians can't step out mid-appointment. Missed calls from new clients are often lost revenue that never calls back.

Endless pricing and service questions

"How much is a unit of Botox?" "Do you do lip filler?" Your team answers the same questions all day instead of serving clients in the chair.

No-shows and last-minute reschedules

Rescheduling by phone eats front-desk time, and empty chairs cost you. Open slots need to be refilled fast.

What it handles

What our AI receptionist does for med spas

Clutchphone doesn't just take messages. It understands the caller, completes the task, and logs it in your systems.

Consult & treatment booking

Books consultations, injectables, facials, laser and body treatments into your calendar with the right provider and duration.

Service & pricing answers

Answers questions about treatments, starting prices, downtime, and prep instructions using the policies you approve.

Memberships & packages

Explains membership tiers and packages, captures interest, and flags hot leads for your team to follow up.

Reschedules & cancellations

Moves appointments, enforces your cancellation policy, and texts confirmations so your schedule stays full.

How It Works

From first call to fully live

We handle the build and the integrations. Your team just shows up for the kickoff and the review.

  1. 01

    Discovery call on Zoom

    We map how calls come into your med spa, your call types and volume, and the systems the AI needs to read from and write to.

  2. 02

    We build & integrate

    We train your agent on your services, policies, and FAQs and connect it to your scheduling, CRM, and phone lines. Keep your existing numbers.

  3. 03

    Test, then go live

    Start with one line, overflow, or after-hours calls. We listen to real calls, refine responses and actions, then roll out.

  4. 04

    Optimize continuously

    Call analytics show what callers need. We keep tuning the agent and adding new actions as your workflows evolve.

Incoming call New client · Main line
AI on call
CallerHi, I'm interested in lip filler. Do you have anything this week?
Clutchphone AIAbsolutely. A filler consult with our injector is about 30 minutes. I have Thursday at 4pm or Saturday at 11am. Which works better?
CallerSaturday at 11. Is there anything I should do beforehand?
Clutchphone AIYou're booked for Saturday at 11am. I'm texting you our prep guide now, including avoiding blood thinners 48 hours before.
  • Consult booked with the injector
  • New client profile created
  • Prep instructions sent by SMS

Example call flow for illustration.

Connects to the software med spas already use

Boulevard Mangomint Zenoti Vagaro Google Calendar HubSpot Custom APIs & webhooks

Integration method depends on each platform's API and is confirmed during discovery.

FAQs

Questions, answered

Can the AI receptionist book directly into our med spa software?
In most cases, yes. We connect Clutchphone to your booking platform or calendar through its API or webhooks so it can check availability, book the right service and provider, and create or update the client record. We confirm exactly what your system supports during the discovery call.
Will it give medical advice to callers?
No. It answers general questions about treatments, pricing, and prep using the information you approve, and routes clinical or medical questions to your licensed staff.
Can it handle after-hours calls and weekends?
Yes. Clutchphone answers 24/7, so evening and weekend callers can book consults instead of leaving a voicemail.
What about client privacy?
We review your privacy and compliance requirements, including any HIPAA considerations for your practice, during scoping and support your security review before going live.
How much does an AI receptionist for med spas cost?
Pricing is scoped to your call volume, the integrations and actions you need, and your support requirements. Book a 30-minute call and we'll send a tailored proposal for your med spa.
How long does setup take?
It depends on the number of call types and integrations. After a discovery call we'll give you a clear timeline and rollout plan, usually starting with one line or queue before expanding.
Book a Call

Get an AI receptionist for your med spa

Pick a time for a Zoom with our team. We'll show you how an AI receptionist can answer your calls and take action in the tools your med spa already uses.

  • Your call volume, call types, and where calls fall through today
  • Which systems the AI should connect to and what actions it should take
  • A live walkthrough and a tailored proposal
Zoom 30 minutes No commitment

Calendar not loading? Open it in Calendly.